Run your center on one system of record
Every record a licensor asks for, in one system, ready when the state asks.
30 days. No card, and no sales call to get started.
An illustration of the admin dashboard: a sidebar with its nine sections, this morning's live counts for attendance, ratios, training and child records, and the needs-attention list a director opens the day with.
What it does
From the front door to the ledger, one system of record
Minnesota Rule 9503 compliance tracking
The DCYF staff and child requirement packs seed on the day you sign up. Every person carries a live status, every status carries a date, and the archive is searchable when a licensor asks.
Credential and training expiry
Each requirement holds its own expiry, including the ones that reset at the calendar year rather than twelve months out. Reminders go out before a credential lapses, and a waiver is recorded as a waiver.
Kiosk check-in for children and staff
A PIN opens a session on the tablet at your door. Every drop-off and pick-up is attributed by name to the adult who signed, and a staff work shift is recorded separately from the children they check in.
Continuous ratio monitoring
Classroom ratios are checked against Minn. R. 9503.0055 as people arrive and leave, not on demand. A violation is written to a log you can produce later, not just shown on a screen someone had to be watching.
Incident reports under Rule 9503.0150
Filed with the category, the parent notification, the DCYF report reference, and the follow-up, so the record is complete at the moment it matters rather than reconstructed afterwards.
CCAP billing reconciliation
Recorded attendance is matched against the DCYF remittance, differences land in an exception queue instead of in a spreadsheet, and the Provider Hub attendance CSV is generated with validation before you submit it.
Payroll and pay stubs
Pay periods built from the same clock data as attendance, with W-2 and 1099 classification, fifteen-minute rounding, printable stubs, and CSV export for your accountant.
Enrollment packets and forms
A form builder, packets sent by link, signatures captured in the browser, and a PDF of every submission printed on your center's own letterhead rather than ours.
What is not built yet
You would find both of these in the first week of a trial, so here they are before you start one.
- Taking tuition payments
- Invoices, the tuition ledger, credits, and receivables all work today. Card and ACH rails are not connected, so payments are recorded once you receive them rather than collected here.
- Delivering training coursework
- Training requirements, expiry, and reminders are tracked. The courses and certificates themselves are not hosted in ChildCareOS — you record completion of the training your staff take elsewhere.
Pricing
A flat price per location, banded by how many children you enroll
Not per child and not per seat, so hiring an assistant or filling a classroom in September does not change what you pay mid-month. You move bands when your enrollment does.
Annual is billed at ten months, so two are free. Every plan starts with a 30-day trial and no card.
Essentials
Everything a single licensed location needs to stay inspection-ready.
$99/mo
Per location, billed monthly
- Locations
- 1
- Enrolled children
- 40
- Staff accounts
- 12
- PIN kiosk check-in and check-out, attributed to the guardian who signed
- Live attendance board, with history in reports and exports
- Ratio monitoring against MN Rule 9503.0055, checked continuously
- MN DCYF staff training and child compliance tracking
- Training and compliance expiry reminders by email
- Incident reports with parent notification
- Parent portal and staff portal
- Monthly child timesheet PDFs and family attendance logs
- Append-only audit log on every sensitive change
Standard
Most chosenFor a growing center that runs enrollment and billing in-house.
$199/mo
Per location, billed monthly
- Locations
- 1
- Enrolled children
- 120
- Staff accounts
- Unlimited
- Everything in Essentials, plus unlimited staff accounts
- Enrollment packets with a form builder and e-signature
- Billing review with CCAP reconciliation
- OCR data extraction from uploaded CCAP remittance documents
- Attendance analytics and reporting
- Staff shift scheduling
- SMS alerts for incidents, pickups, and shift reminders
Complete
For a small multi-site operator running payroll on one system.
$349/mo
Per location, billed monthly
- Locations
- 3
- Enrolled children
- 300
- Staff accounts
- Unlimited
- Everything in Standard
- Payroll periods with W-2 / 1099 classification and printable pay stubs
- Up to three locations on the cross-location enterprise dashboard
- Location-scoped admin accounts for the enterprise dashboard
- AI message drafting and automatic translation for families
Enterprise
For four or more locations, or a network with its own requirements.
Let's talk
Priced against your locations and contract terms
- Locations
- Unlimited
- Enrolled children
- Unlimited
- Staff accounts
- Unlimited
- Everything in Complete, with no location or enrollment cap
- Guided onboarding and data migration from your current system
- A named support contact and an agreed response-time commitment
- Annual invoicing and custom contract terms